Productboard saves costs with a workplace strategy brief
One of the main tasks of the workplace consultancy as a service is to provide a thorough analysis of the status quo – its benefits and disadvantages – as well as look at working routines and needs of each team. As a result, the workplace strategy brief is a summary of recommendations and presents a suitable layout of the space that serves as a basis for a spaceplan and guidance for interior designers.
We provided the Productboard team not only that but a complete overview of how their space should fit to their projected growth, what to do in each phase and a vision of the new workplace as a space in which employees can choose from diverse working environments.
We wanted the company to enjoy an open flexible rearrangeable area that stimulates serendipitous encounters and enables seamless communication.
A space that is balancing virtual and physical contact, and distraction-free solo activities with interactive collaborative work. As a result, the new flexible workplace supports the idea of "our” instead of "my” and encourages the mindset of “work at what’s best”, rather than “work at the desk”.
The client leased a 4,350 sqm space so it can get prepared for projected growth. What representatives of Productboard were not sure about was how much they will use now and how much of the space they can sublease. With the analysis by CAPEXUS’s Apolena Weissová, the client realized it can comfortably use 2,000 sqm, less than half of the originally leased space which resulted in significant savings for Productboard.
Before, Productboard occupied a standard open space in a different location. That wasn’t a long-term sustainable option and that space didn’t fulfill the team’s needs: the number of meeting rooms and their technical equipment was insufficient, the acoustics solutions for the space non-existing. The new premises, based on our workplace strategy brief and designed by YUAR, cater to both community (think all-hands meetings, workshops, and yoga sessions) and personal and team needs.
We introduced Produtboard with the concept of a town: each team belongs to a different neigborhood that can accommodate up to 24 workstations. Each of the neigborhood has its own zone of amenities including focus rooms, lockers, copy rooms, phone booths, coffee points and meeting rooms. The central 450 sqm “town square“, is a place where everybody meets. This hub works as a spot to enjoy a meal or a coffee, as well as space where all-hands meetings, hackathons, workshops and other events take place.
The needs of
Except for the rather usual balanced number of spaces for stabile teams, meeting rooms, phone booths and ergonomic workstations that we proposed, CAPEXUS also uncovered the company-specific needs. The agile development teams needed scrum points, meeting rooms for pair programming, and more. The flexible arrangement allows team members to easily migrate to collaborate, is technology-rich and supports company culture.
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