Productboard saves costs with a workplace strategy brief






2,035 sqm



One of the main tasks of the workplace consultancy as a service is to provide a thorough analysis of the status quo – its benefits and disadvantages – as well as look at working routines and needs of each team. As a result, the workplace strategy brief is a summary of recommendations and presents a suitable layout of the space that serves as a basis for a spaceplan and guidance for interior designers.

Flexible open space with divided space for more privacy

Company expansion

We provided the Productboard team not only that but a complete overview of how their space should fit to their projected growth, what to do in each phase and a vision of the new workplace as a space in which employees can choose from diverse working environments.

Meeting room for staff meetings and relaxing with coffee

Flexible environment

We wanted the company to enjoy an open flexible rearrangeable area that stimulates serendipitous encounters and enables seamless communication.
A space that is balancing virtual and physical contact, and distraction-free solo activities with interactive collaborative work. As a result, the new flexible workplace supports the idea of "our” instead of "my” and encourages the mindset of “work at what’s best”, rather than “work at the desk”.

When the time comes, we’ll expand our office to include this additional space. We’re preparing for global growth, and we’re counting on the fact that in a few years, we could be up to four times as big as we are now. The new office features ergonomic workspaces complete with adjustable standing desks, a total of 14 different types of meeting rooms, and spaces designed for relaxation. We’ve even built a special exercise space complete with climbing walls!
Reception desk with wooden Productboard logo

Workplace analysis

The client leased a 4,350 sqm space so it can get prepared for projected growth. What representatives of Productboard were not sure about was how much they will use now and how much of the space they can sublease. With the analysis by CAPEXUS’s Apolena Weissová, the client realized it can comfortably use 2,000 sqm, less than half of the originally leased space which resulted in significant savings for Productboard.

CAPEXUS's contribution to the whole project was really palpable, and thanks to the workplace strategy brief, we were able to achieve a really good result in building the office itself.
Martin Pivarči, Back office specialist at Productboard
Meeting room with ergonomic armchairs and design acoustic elements

Personal and
team offices

Before, Productboard occupied a standard open space in a different location. That wasn’t a long-term sustainable option and that space didn’t fulfill the team’s needs: the number of meeting rooms and their technical equipment was insufficient, the acoustics solutions for the space non-existing. The new premises, based on our workplace strategy brief and designed by YUAR, cater to both community (think all-hands meetings, workshops, and yoga sessions) and personal and team needs.

Our new home has space for up to 178 people, giving us plenty of room to grow while catering to all our needs as an international company. Because we’re partially located in San Francisco, we need lots of meeting rooms, private spaces for calls, as well as spaces where colleagues suffering from jetlag can take a snooze.
Daniel Hejl, Productboard’s co-founder and CTO

Corporate neighborhood

We introduced Produtboard with the concept of a town: each team belongs to a different neigborhood that can accommodate up to 24 workstations. Each of the neigborhood has its own zone of amenities including focus rooms, lockers, copy rooms, phone booths, coffee points and meeting rooms. The central 450 sqm “town square“, is a place where everybody meets. This hub works as a spot to enjoy a meal or a coffee, as well as space where all-hands meetings, hackathons, workshops and other events take place.

Productboard - city concept
Flexible workplace plan
Special acoustic room in dark colors

The needs of
the company

Except for the rather usual balanced number of spaces for stabile teams, meeting rooms, phone booths and ergonomic workstations that we proposed, CAPEXUS also uncovered the company-specific needs. The agile development teams needed scrum points, meeting rooms for pair programming, and more. The flexible arrangement allows team members to easily migrate to collaborate, is technology-rich and supports company culture.

Moving to the new offices? Get in touch to learn how workplace consultancy service can help in your unique situation.

Photo author: Alexander Dobrovodský

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