The right mix of conference rooms in the office
Meetings are an important component of office work. Conference rooms for meetings with colleagues or clients are traditionally used for this purpose. Each meeting has a different character. Nevertheless, some companies have meeting rooms built according to a single mould. Discover with us different types of conference rooms and their advantages.
How to determine the number and type of conference rooms?
A large room can accommodate many more people, but how often are such meetings really held? The number and capacity of conference rooms that your company should have depends on the number of your employees, the layout of the workspace, and the frequency of meetings. Of course, corporate culture also plays a big role.
Types of conference rooms in terms of size
Abandon the idea that a conference room must be a long space with a large table and lots of chairs around it. Here is an overview of the most popular types of conference room that can be used in the office.
Design conference rooms
The conference room definitely doesn't have to be a grey glass box. On the contrary, they are a great opportunity to involve corporate identity and creative elements. The type of seating again depends on the expected number of employees in the room and the corporate culture. Where meetings with clients take place, beanbags are not a good idea. Instead of a strict sequence of chairs, however, you can choose, for example, a combination of a low table and comfortable sofas.
When designing conference rooms, it is necessary to thoroughly address the acoustics. Design acoustic screens or patterns, curtains, lamps, a carpet or suitable wallpaper can help. And don't forget the technical elements like ventilation and heating. Air quality, acoustics and temperature are among the most important factors determining employee satisfaction and productivity. Conference rooms should not be freezers or communal saunas.
Where to place
the conference room?
Employees don't want to waste time moving from their workplace to the other side of the building for appointments. Especially smaller conference rooms are therefore worth placing throughout the office and close to places where colleagues naturally meet.
Conference rooms ideally support
meetings and cooperation
However, a poorly chosen type of room can discourage them. Their design, layout and equipment must be tailored to the company's resources and employee requirements. A great example of a suitable mix of different types of meeting rooms can be found in the new offices of Avast, which contains a total of 24 meeting rooms – 14 for pre-scheduled meetings and another 10 for informal meetings.
Do you want to prepare your offices for productive meetings? Take advantage of our workplace consulting service and plan changes with us for the success of your company.
Authors of photos: Lukáš Hausenblas, Tadeáš Seidl, Petr Andrlík, Prokop Laichter, FR/VR
Published October 21, 2021.